Accounts Receivable Ledger

Accounts receivable ledger, aged debtors
An accounts receivable ledger or aged debtor report shows how much money is owing from customers. Businesses can offer credit terms to clients, but it is important to ensure that the debts are settled on time.

The account is part of the current assets in the balance sheet; a debt that can be turned into cash during a period of 1 year or less. The report is useful for management accounting for preparing cash forecasts and also checking on bad debts.

What is an ageing report?

An ageing report shows all the customers that owe money, split between current, 0-30 days, 31-60 days, 61-90 and overdue. It makes it easy to spot accounts that delay making payments. If you use an accounting software package to issue your invoices, then the reports are available through the software.

If you use a manual system, we have created an Excel template to help you keep track of money owing from customers.

Most lenders require aged debtors report if you are applying for a loan. It allows the lender to see how much money the business has outstanding in debt and if the business struggles to collect money from customers.

Credit control

If the business offers credit to customers then implementing procedures for credit control is crucial for cash flow. Read our guide on how to request money that is outstanding. Also available is a free template to issue a 7-day notice of court proceedings.

Accounts Receivable Excel Template

Our Accounts Receivable Excel template allows you to list all the outstanding invoices, invoice date, number and credit terms. The spreadsheet will calculate how many days overdue each invoice is and show the total for each month.


To assist the credit control, there is a column to add comments, which can include telephone conversations and payment requests.

Accounts Receivable Template

 

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