Word Receipt Template

Please note that this page contains affiliate links. While we only recommend products that we believe in, we may benefit financially from any purchases you make.

Download our free, easy-to-use Microsoft Word receipt template. There are times in a business when you receive payment by cash or cheque, and you need to provide a payment receipt to your customer.

It is helpful as a reference to both parties of the sale and a receipt to the customer.

The receipt can be printed or emailed directly to the customer.

Why use a Receipt Template

A receipt template can be a valuable tool for businesses for several reasons. First, it can help ensure that all necessary information is included on the receipt. This can include the date and time of the sale, the items purchased, and the total cost.

Second, a receipt template can help to create a professional-looking receipt. This can be important for making a good impression with customers.

Finally, a receipt templates can help to save time. This is because businesses can fill in the necessary information on the receipt template rather than creating a receipt from scratch each time a sale is made. As a result, using a receipt template can be a helpful way for businesses to streamline their sales process.

Uses for Receipt Templates

You may want to use a receipt template for many reasons, but here is our top list.

  1. Keeping track of your sales and expenses is important when you run a business. A receipt template can help you do this by providing a standardised way to document each sale.
  2. A receipt template can also be used to create invoices for customers. An invoice is a bill that outlines the goods or services that were purchased, the prices of those goods or services, and the terms of payment.
  3. Track donations made to a charity or non-profit organisation. This can be helpful for tax purposes or for reporting purposes.
  4. A receipt template can also be used to document the sale of a vehicle or other piece of property. This can be helpful in the event that there is a dispute over the purchase price or other terms of the sale.
  5. Document the purchase of a ticket for an event such as a concert or sporting event. This can be helpful if there is a problem with the ticket or if you need to cancel the event.
  6. Purchase of goods or services from another business. This can be helpful in the event that there is a problem with the transaction or if you need to return the item
  7. Hotel receipt template if you run a small hotel or bed and breakfast.

What are the alternatives to Free Receipt Templates?

QuickBooks Banner

If you want something more advanced than a cash receipt template, it is worth considering using accounting software. With cloud accounting software, it is possible to produce a sales invoice marked as paid and email directly to the customer. There are several packages worth looking into, including XERO, FreshBooks, QuickBooks and Pandle (which is free).


Word Receipt Template Download

Word Receipt Template

Our cash receipt form is designed in Microsoft Word and can be used to enter the details on the computer and print it out or print a blank template that you can complete by hand. They are ideal if you sell goods at events, fairs and on customer sites.

Some people prefer to use Word rather than Excel, which is why we have designed it.

Instructions for Word Receipt Templates

  • Download the Word Receipt Template using the link at the bottom of this page.
  • You can easily edit all the sections by clicking on the text and entering the new wording.
  • Complete the sections for your business name, address, telephone number, Email and Website.
  • Save the document in Word – this will act as a template for future use.

Printable Receipt Form

If you want to complete the form by hand, complete your details as above and delete the sections that you want to leave blank. For the date, highlight the row with the date and delete it, then type in the date.

The receipt number can be pre-numbered; this will mean that it is easier to keep track of the receipts. For tracking purposes it is essential to use a unique receipt number for each one.

Below is an example of a sales receipt template to complete offline.

Cash Receipt Template printable

To print two forms per page, highlight the whole of the template, right-click and copy. Paste the content below the form, ensuring you use keep source formatting. The document is then ready for printing.

To create a blank receipt template, delete the information that is not required. It is then suitable for any business use.

Word Printed Document

  • Complete the sections, including the name and address of the payee.
  • To enter a date, click on the text and a calendar will appear, select the correct date.
  • Receipt numbers are ideal if you receive lots of sundry receipts.
  • Enter a full description of the goods or services supplied. If there are any guarantees with the product sold, it is worth including.
  • In the description, also include the payment method if required.
  • In the final column, enter the amount paid by the customer.
  • The total payment received can be calculated automatically by clicking over the figure and pressing F9.

To keep a copy of the form, you can print off a second copy for a file or save it using a different name in Word.


Cash Receipt Example

The image below shows a completed business receipt template within Word, and the total amount is calculated using the F9 function.

Sales Receipt Example

Cash Receipt Template – Licence Agreement

By downloading our free Word receipt templates, you agree to our licence agreement, allowing you to use the templates for your own personal or business use only. You may not share, distribute, or resell the templates to anyone else in any way. 

If you do not have access to Microsoft Word, there are other free alternatives in the Microsoft Store. We have tested Neat Office; it is easy to use and looks very similar to Office. Google Sheets is another alternative.

Rent Receipt Template

If you rent out properties, it’s important to give your tenants a rent receipt. Our rent receipt template can help you do just that. This template is easy to use and customisable, so you can tailor it to your specific needs. Plus, it’s available in both PDF and Word format, so you can choose the option that works best for you.

Conclusion to Free Receipt Template

A basic receipt template is useful if you do not use accounting software or you sell at fairs to give the customer proof of their purchase. Our free receipt template is easy to use both on the computer and print out to complete by hand.

Return from Word receipt template to bookkeeping forms.