Free Excel Bookkeeping Templates

Our Free Excel Bookkeeping Templates are great if you want to handle basic bookkeeping tasks using Microsoft. They are available to download for business or personal use. The most popular template is the Cash Book and is suitable for recording your business transactions for Limited companies, self-employed and self-assessment.

Free Accounting spreadsheetsWhile Excel accounting templates will never be as good as full software accounting packages, they are easy to use. You can modify most spreadsheets for your own needs.

We have designed 16 Excel bookkeeping templates. Including petty cash, cash book, business expenses, sales invoice, statements, and balance sheet. They are simple and easy to use, with full instructions available.

If you can not find what you are looking for, drop us a message. We may be able to design one for you.

If you need help with any of our free Excel bookkeeping templates, please contact us.

Our accounting templates have 100,000+ downloads and are used by many small businesses and charities. 

Advantages and Disadvantages of Excel Bookkeeping Templates

While Excel spreadsheets might be a great asset to bookkeeping, they are often not enough for reporting and a growing business.

Accounting software integrates all the processes in one package and can often save you time and money. Most of the software available today is easy to use with full instructions. 

Advantages and Disadvantages of Accounting Software

Below are two recommended software packages, both ideal for small or growing businesses. 


Accounts Payable

The Accounts Payable template is excellent for keeping track of purchase (supplier) invoices. It will show the amount outstanding for payment.

The data can be sorted to help keep track of when invoices are due. There is a comments section, which is useful if you have a query on an invoice.

Accounts Payable Template

Accounts Receivable

The Accounts Receivable ledger allows you to list all your sales invoices that you have issued to customers.  It will calculate when an invoice is due and how many days overdue.

The comments section makes it easy to see the status of an invoice. The data can be sorted by customer or date.

Aged Receivables Template

Balance Sheet Accounting

A simple Excel spreadsheet to assist you in the layout of your balance sheet. If you run a limited company, then a balance sheet is a legal requirement for submitting your accounts. Your accountant will produce it for you. Free Excel Bookkeeping Templates balance sheet.

Balance Sheet Template

Bank Reconciliation Worksheet

A bank reconciliation worksheet is used when you are comparing the bank position to the accounts.

There can be timing differences between when transactions take place in the accounts, and they show on the bank statement.

Our free spreadsheet allows you to record the differences and balance the accounts to the bank statement.

Bank reconciliation template

Budget Worksheet Excel Template

The template Excel budget worksheet enables you to set a budget and keep track of spending during the year.

Suitable for either personal or business use. The budget is set on one page and can be adjusted during the year if your circumstances change. By entering your bank transactions, you will then see the differences between your budget and actual figures.

It is a useful Excel bookkeeping template if finances are tight or you want to make some savings.

Personal Budget Template Instructions

Business Expenses - 2 Excel Bookkeeping Templates

Business expenses can be claimed back, even if you are self-employed. There two spreadsheets, one for VAT and one non-VAT. All the calculations are completed for you once the figures are posted.

The rules for claiming expenses can be complicated, so we have a guide explaining what you can claim.

Free Excel Business Expense Template

Cash Book - Free Excel Bookkeeping Templates

Our Cash Book Spreadsheet template is designed to handle bookkeeping needs for small businesses and charities. It has been developed for ease of use but still allowing a company to adapt it to their needs.

It helps with your monthly and year-end figures for the Inland Revenue. It is not suitable for recording invoices and VAT but is ideal for taking your bank statement and producing your annual figures.

Small businesses, charities and individuals use our free Excel bookkeeping template. Also is known as the Income and expenditure spreadsheet.

Excel Cash Book Template

Cash Flow Forecast Template

The Free Cash Flow Forecast accounts spreadsheet will enable you to set a forecast for a year. Knowing how much money you may have available in a few months helps with your accounting and business planning.

The Excel accounting template will show the predicted money available. The income and expenses descriptions can be changed to suit the business.

Free cash flow forecast template

Credit Note Template

There may be times when you need to issue a credit note to a customer. There are various reasons for raising credit notes, including the return of goods and query on the invoice.

Our Excel credit note template will help you to produce a professional-looking credit note.

Credit note example for refund

Home Office Expenses

If you work from home, there are expenses that you can claim. Read the full guide on what you can claim. Expenses include mortgage, rent, council tax, broadband, insurance and utilities.

To help calculate the figures, the is a simplified calculator and a home expenses Excel bookkeeping template.

Calculating home office expenses Excel Template

Mileage Log Template

Do you need to keep track of your business mileage? Our Free simple mileage log allows you to either keep a PDF version or download an Excel Template.

All mileage can be reclaimed. Please read our guide to find out further information about business expenses.

Simple Mileage Log Template

Petty Cash

Our free accounts spreadsheet is a log to assist in the management of your petty cash. You can record all the money received and spent over time. The petty cash balance is automatically calculated.

It is designed to save you time calculating the figures. You can then post the totals to your accounting system.

Petty Cash Excel Template

Profit and Loss - Accounts Spreadsheet

The Profit and Loss report allows you to add a whole year’s figures onto one page. It is useful to see differences between figures over the year.

A P&L is required by all businesses at year-end to show profits or losses. It is also known as an Income and Expenditure report.

self employed profit and loss template example

Purchase Order - Accounts Spreadsheet

A larger business running a stock system may require purchase orders to send out to suppliers. The purchase order will confirm goods, quantity, delivery date and price.

Our easy to use Purchase Order template will automatically calculate total figures for you. We have also created a purchase order log spreadsheet to record all the orders.

Purchase Order Template Example

Rent Receipt Template

If you are a landlord or tenant, a rent receipt is an important document to record payments.

We have produced an Excel rent receipt, letter and log to help keep track of payments over time.

Rent Receipt Template Example

Sales Invoice and Proforma Invoice

Our sales invoice template is easy to use. It can be downloaded and saved with your logo and details, so every time you want to produce a sales invoice, it is ready with your branding.

Add a full description for the sale, along with quantities and price. All the totals are calculated to ensure no mistakes.

Our proforma invoice is for issuing before the supply of the goods or services.

Sales Invoice Template

Sales Receipt Template

The sales receipt template is ideal if you attend fairs and need to issue a receipt for a cash sale. It can be used as proof of purchase and guarantee for goods or services.

The template can either download as an Excel Spreadsheet or PDF format to complete by hand.

Free cash receipts templates

Statement of Account Spreadsheet

The account or customer account template statement is used as a reminder to customers how much they owe.

The template can be branded to your own business by adding a logo and company information. It also includes a remittance to be completed by the customer, so you will know which invoices they have paid.

Excel Statement of Account Free

Supplier Statement of Account Reconciliation

If you receive lots of supplier statements, it may take some time to reconcile them.

Our supplier reconciliation template will help to speed up the process. It allows you to see the total difference and list differences.

Supplier Statement Reconcilation Template Excel

Timesheet Template

If you need to keep track of employee or contractors hours, our timesheet can assist with the process. 

Record the hours worked and customer details, including order references. It makes it easier for calculating how much to invoice clients.

Excel Timesheet Template Example
Free Excel Bookkeeping Templates

Alternatives to Excel Bookkeeping Templates

Free Bookkeeping Software

There are some free bookkeeping software packages available if you are looking for an alternative to Excel accounting templates. Most of the software we have viewed is either complicated, only offers a free trial, or it will not be suitable as your business grows.


Pandle is a full accounting package on the cloud. It is free of charge for small businesses, but there is also a paid-for version. The paid version includes additional features, including automated bank feeds and other sales invoice templates.

A free trial is available to see if it is suitable. It is fully GDPR compliant as per the policy.

Wave Apps

Wave Apps is also worth reviewing, but it is not GDPR compliant when it came into force.

Many websites offer free Excel bookkeeping templates, or you could design your own. Excel templates can assist you with your accounting records, including; balance sheet, forecasting, cash flow, sales invoices and petty cash.

Cloud accounting software - Online accounts software

Cloud accounting software is popular as it allows people to access the accounts from anywhere. There are a few advantages over purchasing a product.

  • You can access your accounts from anywhere with internet access by using the cloud.
  • No upfront costs, just a monthly fee
  • No space required on your computer for a software package
  • You can give other people access to the data. It may be useful for your accountant or bookkeeper
  • Most suppliers provide a free trial, so you can try before you buy

Alternatives to Excel

If you do not have Excel, there are alternatives. We recommend Apache Open Office. It is free to download and use; most of the features are similar to Microsoft. Apache is an Open Source software that has been developed by professionals for their use.

If you can’t find the bookkeeping spreadsheet templates you are looking for, contact us, as we are always looking to add more free spreadsheets.

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