If you hear the term bookkeeping ledger, you might imagine an old-fashioned book completed by hand. This is not the case, even today ledgers are still used but are mainly part of the computerised system. There are still some people that prefer to complete their accounts manually; most businesses have now transferred to accounting software.
The meaning of the word ‘ledger’ is book or record.
The modern cloud accounting packages all use the following ledgers:
Includes details of all the customers and the transactions that had taken place, including when payment was received. Other terms are debtors or customer ledger.
Includes all the supplier details and all the transactions, this is sometimes called suppliers or creditors Ledger.
Each account code in the software makes up part of the nominal or general ledger. They make up a complete set of accounting records including Profit and Loss and Balance Sheet.
Cashbook or Bank:
Some businesses have more than one bank account or may use petty cash. All the transactions in the bank get posted to the cashbook.
The processes you put in place will ensure that you post the transaction to the correct Ledger and using computerised software makes the job easier. All the reports are already available saving time having to go through each of the ledgers to obtain the figures.
While posting to the ledgers if mistakes are made, a journal is completed to correct the error or to adjust a figure.
If you run a small charity or club, you can still purchase ledger books to complete simple bookkeeping. Set the book up as a T account with debit on the left and credit on the right.
An example below shows the T account for the bank.
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